Constitution and By-Laws of the
Article I: Name and Object
1) The name of this organization shall be the Colorado Beta Chapter of Colorado State University of the Upsilon Pi Epsilon Association, an honor society in Computer Science.
2) The object of this chapter of the Association shall be the promotion of high scholarship and original investigation in the several branches of Computer Science.
3) The Colorado Beta Chapter of the Association shall be located at Colorado State University in Fort Collins, Colorado.
Article II: Government
1) The Colorado Beta Chapter shall be governed by this Constitution, together with amendments to the same, and by the By-Laws enacted to provide for those governmental functions of a more routine nature.
2) The By-Laws of this chapter shall be adopted and changes thereto enacted by an affirmative vote of two-thirds of the active members of the chapter.
3) The provisions of this constitution shall be subordinate to those of the Constitution and By-Laws of the Upsilon Pi Epsilon Association and to appropriate regulations of Colorado State University.
Article III: Membership
1) This chapter shall consist of members and honorary members. Active membership is open to all CSU students with the right to vote and hold office.
2) The membership of the chapter shall be made up of individuals whose academic achievements, reputation and creative abilities deserve recognition, and whose membership would enhance the stature of the Association. Specifically, the membership shall include graduate and undergraduate students, former students, and faculty in Computer Science at Colorado State University, elected according to the procedures detailed in Article IV of this Constitution. Membership is open to all Colorado State University students with the right to vote and hold office as long as they meet the membership criteria described later.
3) Honorary, alumni, or associate members shall be individuals of distinguished achievement in the field of Computer Science. Associate/Alumni members may not vote or hold office.
4) As a recognized student organization at Colorado State University, our organization shall not deny membership to any student on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.
5) The active membership of this chapter of the Association shall consist of those members who satisfy the fiscal and attendance requirements set forth in the By-Laws. The privilege of voting in membership elections and participation in other official functions of the chapter shall be restricted to active members.
Article IV: Election of Members
1) The eligibility of students, former students and faculty for election to membership in this chapter of the Upsilon Pi Epsilon Association shall be determined as follows:
2) Potential student candidates meeting the above criteria, as determined by some appropriate means, shall be screened by the faculty advisor in a manner consistent with University rules of privacy, including but not limited to consultation with the Division of Students' office. Said screening will remove from consideration those students who have academic or disciplinary records inconsistent with membership in the Association. All remaining names will be reported to the membership committee for further consideration.
3) All candidates for election to membership, qualified according to the previous section, shall be reviewed by the Membership Committee. Those reported favorably by the Committee shall be proposed for election.
4) Each candidate must be discussed individually by name, and the balloting for his or her election shall be carried out before the next candidate is considered. In case a candidate fails a first ballot, he or she may be discussed further, and a second and final vote shall be taken.
5) The Membership Committee by 2/3 majority vote may also propose for election honorary member candidates.
6) Election of candidates to membership shall be by three-fourths affirmative vote by the membership present and voting at a general meeting or a special meeting called for that purpose.
7) The maximum number of members shall not be limited.
8) The election of new members shall be held within six weeks before the end of the spring semester.
9) Membership should not be offered to a particular individual a second time if such membership has been previously declined by that individual for any reason with the exception of hardship cases.
Article V: Officers
1) The Executive Council of the chapter shall consist of the faculty advisor and the following elected officers: President, Vice-President, Secretary, Treasurer and Historian. All officers must be active student members of the chapter.
2) The duties of the President shall be to call and preside at all meetings, to appoint committees and to authorize payment of bills presented against the chapter, upon approval of the Executive Council.
3) The duties of the Vice-President shall be to perform the duties of President in the absence of the President. He or she shall also become President in case of the resignation or disability of the President. In addition, he or she shall be responsible for the coordination of committees and the proper conduct of meetings.
4) The duties of the Secretary shall be to keep records of all transactions of the chapter, and in particular, to keep the minutes of the meetings. In addition, he or she will be responsible for the handling of all correspondence for the chapter.
5) The duties of the Treasurer shall be to collect all dues and assessments and to issue, with the assistance of the Secretary, notices of special assessments. He or she shall have charge of all funds of the chapter, and shall pay therefrom bills presented against the chapter and approved for payment. The Treasurer shall keep accounts, deposit the organization's funds and make expenditures in a manner approved by the office of the fiscal director of student finance.
6) The duties of the Historian are to keep a systematic account in chronological order of events of the chapter.
7) The advisor must be CSU-employed Faculty, Administrative Professional, or State Classified staff member. Graduate students may serve as advisors with permission from their academic advisors. The advisor does not have the right to vote.
8) The election of officers shall be held immediately after the election of new members each spring semester. Newly elected officers shall be installed and shall begin to serve at the meeting following their election.
9) Vacancies in any office other than the President shall be filled by appointment by the President with the approval of the Executive Council. Vacancies in the office of President will be filled by the Vice President for the remainder of the term of office; a new Vice President shall be appointed by the new President with the approval of the Executive Council.
10) The Membership Committee shall consist of the Executive Council, the faculty advisor and two additional faculty members of the Association appointed by the Executive Council. The termination of service of the members of the Membership Committee shall be by resignation, submitted to and accepted by the Executive Council of the chapter. The Membership Committee shall be responsible for the screening of students who meet the eligibility requirements of the Association and shall recommend for election those they deem otherwise qualified.
Article VI: Ratification and Amendment
1) This Constitution shall become effective immediately upon ratification by a three-fourths affirmative vote of the charter initiates.
2) This Constitution shall remain in effect until revised or amended.
3) Amendments to this Constitution may be proposed by any member of the chapter at a regular or special meeting. The proposed amendment shall be discussed and a vote for further discussion shall be taken; a simple majority of the active members present shall determine that consideration. On approval, the proposed amendment shall be formally framed by the Executive Council.
4) Amendments framed according to the previous section shall be circulated to the entire active membership of the chapter, together with appropriate commentaries and a written ballot. The ballots will be returned to the Secretary within two weeks of distribution. The Secretary and Vice-President shall tally the votes and make the results of the balloting public at the following regular meeting of the chapter.
5) All amendments to the Constitution and the By-Laws are subject to veto by the office of the Vice-President of Students.
6) A three-fourths favorable vote of the returned ballots shall be required for ratification of each amendment.
7) The amendment shall become effective immediately upon announcement of the results of the ratification election.
Article I: Scope of the By-Laws
1) These By-Laws shall govern the conduct of the chapter in those matters not specifically treated in the Constitution.
2) Provisions of these By-Laws shall be subordinate to those of the Chapter Constitution, International Constitution and By-Laws, and Colorado State University regulations.
Article II: Election of Officers
1) The officers of the chapter shall be elected at the last business meeting of each spring semester of the school year, immediately after the initiation of new members.
2) Installation of officers shall take place immediately following their election. The new officers will assume their duties upon installation.
3) In order to be eligible to hold office, the President must have been active in the chapter for at least one semester. An exception to this will be made only for the first year of this Association when this chapter is initiated.
4) The officers of this chapter shall be elected by secret ballot and there shall be no voting of proxies allowed.
5) The faculty advisor shall be selected from the Computer Science teaching faculty.
Article III: Meetings
1) Monthly meetings will be held as scheduled during the spring and fall semesters. There will be at least one meeting every month.
2) Special meetings may be called by the President, the Executive Council, or by petition of one-half of the active membership of the chapter.
3) A quorum shall consist of ten active members of the chapter.
4) Except as specifically stated in the Constitution and By-Laws, the parliamentary guide for the conduct of all meetings shall be Robert's Rules of Order.
5) The order of conduct of a regular meeting shall be as follows:
a. call to order
b. roll call
c. reading of minutes
d. committee reports
e. unfinished business
f. new business
g. program or technical session (optional)
6) Initiation of new members may be conducted at a regular meeting or a special meeting called for the purpose.
7) Notification of all active members shall be given by the Secretary one week prior to a special meeting. The notification shall state the purpose of the meeting.
8) No business other than that which the meeting was called for shall be conducted at a special meeting.
Article IV: Attendance
1) Active members shall be required to attend all meetings of the chapter.
2) Any member who fails to stay current in the Association and chapter dues and assessments shall automatically revert to inactive status. Dues need to be paid at the start of the Fall semester. Members who do not pay the dues will be given a month's notice after which they will be removed.
3) Restoration of a member to active status shall be by affirmative vote of a majority of the active members present, and the payment of one year's dues to the chapter.
Article V: Finances
1) The minimum cash balance at the end of each school year shall be fifty dollars. Any deficiency from this amount shall be made up by an assessment of the active members.
2) The initiation fee charged each new member by the chapter shall be fifteen dollars, in addition to that of the Association.
3) Annual dues payable to the chapter shall be ten dollars, in addition to the dues of the Association.
4) Each initiate shall be required to pay all dues and initiation fees prior to his or her initiation.
5) One week prior to the election of officers, the Treasurer shall submit to the President and faculty advisor a written statement of the financial condition of the chapter. At the election meeting, this will be submitted to the chapter and entered into the minutes upon acceptance by the chapter.
6) Special assessments may be made at any time, upon approval by three-fourths of the active members of the chapter.
Article VI: Initiation
1) The initiation of new members shall be held within the semester of their election.
2) The initiation shall specifically avoid any practice which conflicts with Colorado State University regulations or which constitutes an attack on the personal dignity of the initiates. The activities shall be devised to stimulate the candidate's interest in computer science and to acquaint them better with the members of the chapter.
Article VII: Election of Members
1) There shall be one election of new members each year.
2) The Membership Committee shall prepare a list of all eligible candidates, ordered with faculty members first, followed by students ranked according to decreasing grade point average.
3) The list prepared according to the previous section shall be submitted to faculty members who are members of the Association, who shall be asked to make written remarks with respect to the fitness of the candidates with whom they are acquainted.
4) The list of eligible candidates, together with the faculty members' remarks shall be submitted to the chapter Membership Committee for final screening. Candidates will be approved by a majority vote by the Membership Committee.
5) The names of candidates approved by the Membership Committee shall be given to the Secretary, who shall then issue them written invitations to become members of the Association, and of this chapter.
6) Failure of a member-elect to notify the chapter of his or her acceptance of the invitation to membership within two weeks of its issuance shall constitute a notice of refusal.
Article VIII: Standing Committees
1) There shall be a Standing Committee for Induction of Members. This committee shall be chaired by the chapter President and is charged with planning the yearly induction ceremony and associated activities.
2) There shall be a Standing Committee for Chapter activities. This committee will be chaired by the chapter Vice-President and is charged with planning chapter activities not associated with the yearly induction ceremony.
3) There shall be a Standing Committee for Awards. This committee will be chaired by the chapter Treasurer and is charged with defining any chapter awards and with naming the recepients of those awards. No less than 1/4 and not more than 1/2 of this committee's membership shall be members of the faculty.
4) Members of each Standing Committee shall be appointed yearly from the active general membership by the chapter President with the approval of the committee chair. The faculty advisor shall be an ex officio member of each standing committee.
Article IX: Removal of Members and Officers
1) To remove a member or officer, adequate written notice to that person (7 days minimum) is required before officially removing them from the organization.
2) Members may be removed for disciplinary or non-attendance reasons. All members must follow the rules laid down in the constitution and by-laws. The removal procedure will follow due process, including a month's written notice. The members will have the right to speak on their behalf, and the right to appeal. This process will take place at a special meeting.
3) Officers may be removed for disciplinary or non-performance reasons. All officers must follow the rules laid down in the constitution and by-laws. The removal procedure will follow due process, including a month's written notice. The officers will have the right to speak on their behalf, and the right to appeal. This process will take place at a special meeting.
Article X: Adoption and Amendment
1) These By-Laws shall become effective immediately upon adoption.
2) These By-Laws shall remain in effect until revised or amended.
3) A provision of these By-Laws may be temporarily suspended by a three-fourths vote of the active membership of the chapter.
4) The constitution may be amended at any regular business meeting of the organization by two-thirds vote of active membership, provided that the amendment has been submitted to the membership in writing at least one week prior to the business meeting.
5) These By-Laws shall be kept current.